2.0 Confidentiality of Information
2.1 The collection, storage, processing, disclosure and retention of Personal Information in the TUE process by Anti-Doping Organizations and WADA shall comply with the International Standard for the Protection of Privacy and Personal Information.
2.2 An Athlete applying for a TUE shall provide written consent for the transmission of all information pertaining to the application to members of all TUECs with authority under the Code to review the file and, as required, other independent medical or scientific experts, and to all necessary staff involved in the management, review or appeal of TUEs, and WADA. The applicant shall also provide written consent for the decision of the TUEC to be distributed to other relevant Anti-Doping Organizations and National Federations under the provisions of the Code.
[Comment to 5.2: Prior to collecting Personal Information or obtaining consent from an Athlete, the Anti-Doping Organization shall communicate to the Athlete the information set forth in Article 7.1 of the International Standard for the Protection of Privacy and Personal Information.]
Should the assistance of external, independent experts be required, all details of the application will be circulated without identifying the Athlete concerned.
2.3 The members of the TUECs, independent experts and the staff of the Anti-Doping
Organization involved, will conduct all of their activities in strict confidence and will sign confidentiality agreements. In particular they will keep the following information confidential:
a. All medical information and data provided by the Athlete and physician(s) involved in the Athlete’s care.
b. All details of the application including the name of the physician(s) involved in the process.
Should the Athlete wish to revoke the right of any TUEC to obtain any health information on his/her behalf, the Athlete shall notify his/her medical practitioner in writing of the fact. As a consequence of such a decision, the Athlete will not receive approval for a TUE or renewal of an existing TUE.
2.4 Anti-Doping Organizations shall ensure that Personal Information obtained in the
TUE process is retained for a period of eight (8) years, and thereafter only for as long as necessary to fulfil their obligations under the Code or where otherwise required by applicable law, regulation or compulsory legal process.
3.0 Therapeutic Use Exemption Committees (TUECs)
TUECs shall be constituted and act in accordance with the following guidelines:
3.1 TUECs should include at least three (3) physicians with experience in the care and treatment of Athletes and a sound knowledge of clinical, sports and exercise medicine. In order to ensure a level of independence of decisions, the majority of the members of any TUEC should be free of conflicts of interest or political responsibility in the Anti-Doping Organization. All members of a TUEC will sign a conflict of interest agreement. In applications involving Athletes with disabilities, at least one TUEC member shall possess specific experience with the care and treatment of Athletes with disabilities.
3.2 TUECs may seek whatever medical or scientific expertise they deem appropriate in reviewing the circumstances of any application for a TUE.
3.3 The WADA TUEC shall be composed following the criteria set out in Article 3.1. The WADA TUEC is established to review the granting or denial of TUEs for International-Level Athletes, Athletes entered in an International event as described under 4.1(b), or Athletes in their National Anti-Doping Organization’s Registered Testing Pool as set forth in Article 4.4 of the Code. In normal circumstances, the WADA TUEC shall render a decision within 30 days of receipt of all requested information.
4.0 Responsibilities of International Federations and National Anti-Doping Organizations
4.1 Each International Federation shall:
a. Establish a TUEC as provided in Article 6.
b. Publish a list of International Events for which a TUE granted pursuant to the International Federation’s rules is required.
c. Establish and publish a TUE process whereby any Athlete who is in the International Federation’s Registered Testing Pool or who is entered in an International Event described in Article 4.1(b) may request a TUE for a documented medical condition requiring the Use of a Prohibited Substance or a Prohibited Method. Such TUE process shall comply with Article 4.4 of the Code, this International Standard and the International Standard for the Protection of Privacy and Personal Information.
d. Publish any rule pursuant to which the International Federation will accept TUEs granted by other Anti-Doping Organizations.
e. Promptly report to WADA, through ADAMS, the granting of all TUEs, including the approved substance or method, dosage, frequency and route of administration, the duration of the TUE, any conditions imposed in connection with the TUE, and its entire file.
f. Promptly report the granting of a TUE to the relevant National Anti-Doping Organization and National Federation.
g. At WADA’s request, promptly provide its entire file on any TUE which has been denied.
5.0 TUE Application Process
5.1 Unless the rules of their International Federation provide otherwise, the following Athletes shall obtain a TUE from their International Federation:
a. Athletes in the International Federation’s Registered Testing Pool; and
b. Athletes participating in an International Event for which a TUE granted pursuant to the International Federation’s rules is required.
5.2 Athletes not identified in Article 5.1 shall obtain a TUE from their National Anti-Doping Organization.
5.3 The Athlete should submit an application for a TUE no less than thirty (30) days before he/she needs the approval (for instance, an Event).
5.4 A TUE will only be considered following the receipt of a completed application form that shall include all relevant documents (see Annex 1 – TUE form). The application process shall be dealt with in accordance with the principles of strict medical confidentiality.
5.5 The TUE application form(s), as set out in Annex 1, can be modified by Anti-Doping Organizations to include additional requests for information, but no sections or items shall be removed.
5.6 The TUE application form(s) may be translated into other language(s) by Anti-Doping Organizations, but the English or French text shall remain on the application form(s).
5.7 The application shall identify the Athlete’s level of competition (e.g., International Federation Registered Testing Pool), sport and, where appropriate, discipline and specific position or role.
5.8 The application shall list any previous and/or current TUE requests, the body to whom that request was made, the decision of that body, and the decisions of any other body on review or appeal.
5.9 The application shall include a comprehensive medical history and the results of all examinations, laboratory investigations and imaging studies relevant to the application. The arguments related to the diagnosis and treatment, as well as duration of validity, should be guided by the WADA “Medical Information to Support the Decisions of TUECs”.
5.10 Any additional relevant investigations, examinations or imaging studies requested by the TUEC of the Anti-Doping Organization before approval will be undertaken at the expense of the applicant.
5.11 The application shall include a statement by an appropriately qualified physician attesting to the necessity of the otherwise Prohibited Substance or Prohibited Method in the treatment of the Athlete and describing why an alternative, permitted medication cannot, or could not, be used in the treatment of this condition.
5.12 The substance or method, dose, frequency, route and duration of administration of the otherwise Prohibited Substance or Prohibited Method in question shall be specified. In case of change, a new application shall be submitted.
5.13 In normal circumstances, decisions of the TUEC should be completed within thirty (30) days of receipt of all relevant documentation and will be conveyed in writing to the Athlete by the relevant Anti-Doping Organization. In case of a TUE application made in a reasonable time limit prior to an Event the TUEC should use its best endeavors to complete the TUE process before the start of the Event.
[Comment to 5.13: When an Anti-Doping Organization has failed to act on an Athlete’s TUE application within a reasonable time, the Athlete may seek review by WADA as if the application was denied.]
6.0 Declaration of Use
6.1 There are no longer substances or methods on the Prohibited List that require a Declaration of Use and therefore it is not necessary to file a Declaration of Use.
7.0 Review of TUE Decisions by WADA
7.1 The WADA TUEC may, at any time, review the grant of a TUE to an Athlete in the International Federation Registered Testing Pool, entered in an International Event as described in 4.1(b), or a National Anti-Doping Organization Registered Testing Pool. In addition to the information to be provided as set forth in Articles 4.1 and 4.2, the WADA TUEC may also seek additional information from the Athlete, including further studies as described In Article 5.10. If a decision granting a TUE is reversed by WADA upon review, the reversal shall not apply retroactively and shall not disqualify the Athlete’s results during the period for which the TUE had been granted and shall take effect no later than fourteen (14) days following notification of the decision to the Athlete.
7.2 An Athlete in an International Federation Registered Testing Pool, entered in an International Event as described in 4.1(b), or National Anti-Doping Organization Registered Testing Pool may request that WADA review the denial of a TUE by submitting a written request for review to WADA within twenty-one (21) days of the date of the denial. An Athlete submitting such a request for review to WADA shall pay an application fee as established by WADA and shall provide to the WADA TUEC copies of all information that the Athlete submitted to the Anti-Doping Organization in connection with the TUE application. The WADA TUEC will assess the request based on the file that was available to the Anti-Doping Organization that has denied the TUE but may, for the sake of clarification, seek additional information from the Athlete, including further studies as described in Article 5.10. Until the WADA review process has been completed, the original TUE denial remains in effect. If WADA reverses the denial of a TUE, the TUE shall immediately go into effect in accordance with the conditions set forth in the WADA decision.
7.3 Decisions by WADA to affirm or reverse the TUE decisions of an Anti-Doping Organization may be appealed to CAS as provided in Article 13 of the Code.
8.0 Previously Granted Abbreviated Therapeutic Use Exemptions (ATUEs)
8.1 All previously granted ATUEs that have not already expired or been cancelled shall expire on December 31, 2009.